Purchase of security equipment and installation of fences
CONVENTION FOR THE INTEGRATED RURAL DEVELOPMENT
OF LOCALITIES IN NORTHERN GORGOL
PROJECT: 002022/PCONV/000401
Purchase of security materials and fence installation in three villages in the Mbout Moughataa for the “Sustainable Rural Development Based on the Gender Approach in Six Municipalities of Northern Gorgol” (Convenio) Project
Reference: 002022/PCONV/000401
Financed by the Spanish Agency for International Development Cooperation (AECID).
Contracting Authority: Caritas Mauritania
Deadline for submission of bids: January 27, 2025, at 4:00 p.m.
PUBLICATION REFERENCE :
By submitting his bid, the bidder accepts all the general and special conditions governing this contract, without any reservation, as the sole basis for this tender procedure, regardless of any of his own sales conditions, to which he declares to waive. Bidders are deemed to have carefully examined all the forms, instructions, contractual provisions, and specifications contained in this tender dossier and to comply with them. Any bidder who fails to provide all the information and documents required within the specified deadlines shall have his bid rejected. No reservation stated in the bid with regard to the tender dossier can be taken into account; any reservation may lead to the immediate rejection of the bid without further evaluation.
These instructions to bidders define the submission, selection, and implementation rules for contracts under this tender procedure.
1- Purpose of the contract
The purpose of the contract is the purchase of security materials and the fence installation in three (03) villages in the Mbout Moughataa. The products to be delivered will be of French brand. The concrete posts will be made with 8mm rebar and 6mm rebar. The angles will be type 50x50.
The expected quantities are as follows:
Distribution by village:
2- General Conditions:
a- Currency
The currency for the execution of the contract subject to this consultation is the Mauritanian currency in force, the ouguiya (MRU).
b- Documents forming part of the bid
The bid submitted by the candidate will include, on pain of nullity:
• A technical bid including the following information:
✓ Introduction of the bidder,
✓ Certificates from contracting authorities for contracts executed by the bidder, proving that the bidder has satisfactorily carried out similar works;
✓ A description of the proposed product and its characteristics.
✓ The list of equipment and tools available for performing the contract, including those that the bidder plans to acquire for the project;
✓ A methodological note describing the execution schedule, the timeline, the methods, and means to be used;
✓ A general task schedule developed to meet the contractual deadlines.
• A financial bid including:
✓ The bid letter,
✓ The bill of quantities,
✓ The Tax Identification Number (NIF) certificate,
✓ The bank account R.I.B.,
✓ The tax compliance certificate,
✓ The CNSS compliance certificate,
✓ The contract execution timeframe.
NB: It is mandatory to present all current valid legal administrative documents: NIF certificate, tax compliance certificate, and CNSS compliance certificates. Failure to provide any of these documents shall result in the immediate rejection of the file.
c- Validity of bids
Bidders shall remain bound by their bids for a period of at least 60 days.
d- Language of bids
Bids, correspondence, and associated documents exchanged between the bidder and the contracting authority must be written in the language of the procedure, which is French.
e- Taxes and other duties
This contract is tax-free because Caritas is exempt from VAT.
f- Submission of bids
Bids must be received before the specified deadline. They must include all the documents specified in these instructions and be submitted to the following address:
Caritas Mauritania,
ILôt L, NOT MD L N°109, Tevragh Zéina, Nouakchott
BP 515 Nouakchott
Tel: +222 42 22 39 40 / 36 35 20 55
“Behind the Palestinian Ambassador’s residence, on the TV axis toward the Ministry of Foreign Affairs, in front of Dare Tata”
• All bids must reach the address indicated in point e above no later than Monday, January 27, 2025, at 4:00 p.m. A registration list is kept to record the bids at the date of receipt.
• All bids, including appendices and all supporting documents, must be presented in a sealed envelope bearing only:
Caritas Mauritania,
Tender Convenio 002022/PCONV/000401
Do not open before the bid opening session
"Name of the bidder"
Technical and financial bids must be placed in a single sealed envelope.
• Deadline for receiving bids
Bids must be submitted no later than January 27, 2025, at 4:00 p.m. A registration list is used to record bids at the date of receipt.
Any bid submitted after this date will not be considered.
Bidders are invited to provide their email address to subsequently receive the publication of the results.
Bidders who have submitted their proposals are invited on Tuesday, January 28, 2025, at 10:00 a.m., to the opening session at the Caritas Directorate. Each bidder or representative shall present his financial bid. In the absence of a bidder, his financial bid shall be presented by a member of the Caritas tender commission.
g- Evaluation and comparison of technical bids
The analysis and evaluation of the technical bids will be based on the following qualification criteria:
• Technical references
✓ Experience of the service provider,
✓ Certificates of successful completion for similar works,
✓ A methodological note describing the works to be carried out,
✓ Work schedule,
✓ Up-to-date administrative file: NIF certificate, tax compliance certificate, CNSS compliance certificate.
• Equipment
The availability and adequacy of equipment are necessary for the execution of the contract. In any event, the Contractor is required to have the necessary equipment in good working order to ensure the proper execution of the works.
h- Contract award
The technical bid will be graded out of 60 points and the financial bid out of 40 points, making a total of 100 points. The bids will be evaluated based on the Caritas evaluation grid.
Bids that pass the technical evaluation will proceed to the next phase.
During the final evaluation, the economic bids (within the available budget) will be ranked from lowest to highest, with the lowest offer getting 40 points, and the score for the others decreasing according to the weighted value of this base.
The contract will be awarded to the bidder who obtains the highest final score after the technical and financial evaluation.
i- Publication of results
One week after the review, the Director or his representative will publish the results. An email will be sent to all bidders to inform them of the selection and the reasons for the decision of the tender commission.
j- Payment method
• Advance for the start of the works at 35% of the contract amount.
• Payment of 30% upon arrival of the final lintel (chainage) level.
• Payment of 30% upon presentation of the invoice and a provisional acceptance report.
• A performance guarantee withholding of 5% which will be paid at the final acceptance.
k- Execution deadline
The desired execution period is 30 days from the date of signing the contract.
l- Delays and penalties
In the event of non-compliance with the contractual deadlines for performing the works, the Contractor shall be liable for penalties amounting to 1/2000 of the contract amount per day of delay.
The maximum amount of penalties is capped at 10% of the contract amount; beyond that, the contract is subject to termination.
m- Acceptance of works
Provisional acceptance will be declared at the end of the works after the correction of any defects. Final acceptance will take place no later than one year after provisional acceptance.
n- Warranty period
The warranty period is set at one year from the date of provisional acceptance and will be subject to a 5% retention after provisional acceptance.
o- Contract signature and performance guarantee
• The successful bidder is informed by email that his bid has been accepted. He will be asked to immediately provide the following documents:
- A declaration of authenticity of the documents, dated and signed;
- A bank account statement for payment.
• Once these documents have been gathered, and within no more than one week, a draft contract is submitted to the awarded supplier.
• Within 10 days after receiving the contract signed by the contracting authority, the successful bidder must sign and return the contract to the contracting authority. Upon signature, the successful bidder becomes the contract holder and the contract comes into effect.
• After payment, the supplier issues a settled invoice.
p- Cancellation of the tender procedure
In case of cancellation of a tender, the bidders must be informed of the cancellation by the contracting authority. When the tender is canceled before the opening session, the sealed, unopened envelopes are returned to the bidders.
Cancellation may occur in the following cases:
• When the tender is unsuccessful, i.e., when no bid worthy of being selected in terms of quality and/or financial aspect has been received or when there was no response;
• When the technical or economic elements of the project have been fundamentally modified;
• When exceptional or force majeure circumstances make the normal implementation of the project impossible;
• When all technically compliant bids exceed the available financial resources;
• When there have been irregularities in the procedure, especially those that prevented fair competition;
• The award is not in line with the principle of sound financial management.
Under no circumstances shall the contracting authority be required to pay damages, including, without limitation, damages for lost profits, following the cancellation of a tender, even if the contracting authority was aware of the possibility of damages. Publishing a tender notice does not in any way commit the contracting authority to implement the announced program or project.
q- Suspensive clause
The award of the contract is subject to the availability of funds and the signing of the grant agreement between the contracting authority and the project funder.
r- Right of recourse
If a bidder considers himself harmed by an error or irregularity committed in the context of a selection or contract award procedure, he has one week to submit his complaint to the secretariat of Caritas Mauritania. His complaint will be dealt with within three working days.