Bidding

Purchase, installation and delivery of 6 Grain Mills

Purchase, installation and delivery of 6 Grain Mills for the Project “Support for food security and resilience to climate change” (PASA-RC) in southern Brakna.

Tender dossier Supply contract

Reference: PI 190013

Client: Caritas Mauritania

Deadline for submission of tenders: August 1, 2023

Purchase, installation and delivery of 6 grain mills for the Project "Support for food security and resilience, Reference PI 190013

Instructions to Bidders

PUBLICATION REFERENCE: PI 190013

By submitting its offer, the tenderer accepts all, without restriction, of the conditions general and particular rules which govern this market, as being the sole basis of this tendering procedure, regardless of its own conditions as a provider, to which he declares that he renounces. Bidders are deemed to have carefully considered all forms, instructions, contractual provisions and specifications contained in this file invitation to tender and comply with it. The tenderer who does not provide within the required time all the information and all the necessary documents will see his offer rejected. None reservation expressed in the offer in relation to the tender dossier cannot be taken into account ; any reservation may give rise to the immediate rejection of the offer without further prior to its evaluation.

These instructions to tenderers define the rules for submission, selection and implementation of contracts under this call for tenders.

General description: This contribution from the PASA-RC project will make it possible to create six cereal processing that will be managed by women members of the 6 banks among the eight existing.

The establishment of grain mills should ensure the promotion of local production by grain processing on site.

Characteristics of the requested equipment:

The mark is the HATZ E 89 brand hammer mill or equivalent that meets the local maintenance conditions. The power required should be 9 to 11 HP.

The moulis will be delivered to the following locations

Sorimale

Medina

Ngourdiane I

Dar salam

Ndiorol

Airy Mbar

1 Compliance with eligibility criteria related to procurement procedures applicable by recipients of grants within the framework of European Community external actions. (Conditions described in the instructions to bidders).

2 Technical evaluation of the offer

Make a technical assessment with reference to the technical characteristics mentioned above.

Technical and financial offer:

A detailed description of the goods offered, in accordance with the technical specifications, including, where where applicable, the required documentation.
Estimated estimate

Designation	Unit	Unit price	Total price
Diesel Engine Grain Mills
Water on SEFLEX chassis
hammer game
Belt play
Sieve set
Key kit
oil box
Oil cartridge and diesel cartridge
Tarpaulin protection
Empty drum for drain oil storage
Cost of transport
Installation cost

3 Delivery time: specify the time required for the purchase and installation of the decorticators including initiation to use and start-up tests.

4 Financial offer: Make two financial proposals, distinguishing, if relevant, from the shellers, and the one including installation and maintenance costs and initiation to use.

5 Currency

5.1 Tenders must be denominated in MRU (Ouguiya). The currency of the offer will be that of the contract and payment.

6 Validity period

6.1 Each tenderer remains bound by its tender for a period of 60 days from from the deadline for submission of tenders.

7 Language of offers

7.1 Offers, correspondence and documents associated with offers exchanged between the tenderer and the contracting authority must be written in the language of the procedure which is French.

8 Presentation of offers

8.1 Bids must be received by the specified deadline. They must include all the documents specified in the previous points of these instructions and be sent or deposited to the following address:
Caritas Mauritania,
Ilôt L, NOT MD L N°109, Tevragh Zéina, Nouakchott
BP 515 Nouakchott
Tel: +222 45 25 65 60 / 45 25 15 41
“Behind the residence of the Ambassador of Palestine, on the television axis towards the Ministry of Foreign Affairs, in front of Dare Tata »

8.2 All tenders must reach the address indicated in point 8.1 above no later than late Tuesday 1 August 1, 2023 at 4:00 p.m.

8.3 All offers, including annexes, as well as all supporting documents must be presented in a sealed envelope containing only:

Caritas Mauritania
Island L, NOT MD L N°109
BP: 515, Nouakchott

Tender IP 190013
Not to be opened before the tender opening session
“Name of Bidder”

Technical and financial offers must be placed in a single sealed envelope.

9 Content of offers All tenders submitted must comply with the requirements set out in the tender dossier and include in particular:
9 .1 Submission file
The submission package must include:

A certificate of registration in the commercial register

A tax registration certificate (NIF)

Submission letter

A schedule of unit prices

An estimate and quantity estimate

A CNSS certificate

A bank account number (RIB)

Bidder's experience (attestations)

A delivery plan

A certificate of non-bankruptcy

Part 1: the technical offer:

The detailed description of the goods offered in accordance with the specifications techniques, including, where applicable, the required documentation.

Part 2: the financial offer:

A financial offer in paper version

9.2 Candidates are invited to mention their e-mail address to then receive the publication of the results.

10 Taxes and other charges
This contract is exempt from import taxes, VAT and stamp duties and registration.

11 Opening of tenders

11.1 Candidates who have submitted their proposals are invited, on Wednesday August 02, 2023 to 10:00 a.m., at the opening of the bids at the Direction of Caritas. Each candidate or representative of candidate presents its financial offer. In the absence of a candidate, his financial offer will be presented by a member of the Caritas procurement committee.

Minutes will be taken by the committee and will be available upon request.

11.2 Any attempt by a Bidder to influence the Evaluation Committee in the procedure for the examination, clarification, evaluation and comparison of offers or aimed at to obtain information on the progress of the procedure or to influence the power contracting authority in its decision relating to the award of the contract entails the immediate rejection of his offer.

12 Evaluation of offers

12.1 Examination of the administrative compliance of tenders

The purpose of this phase is to verify whether the offer complies, in substance, with the main requirements of the tender documents. A bid is considered compliant when it complies with all terms and conditions and specifications contained in the file bidding, without significant deviation or restriction.

12.2 Technical and financial evaluation of tenders

After the opening of the bids, a selection committee composed of persons concerned by the operation holds a meeting during the week of the opening of the bids. The role of the commission is to assess the different offers by evaluating them on a scale of 0 to 10 with regard to the indications below:

0: supply does not match demand

1: the offer is very insufficient (some products or qualities are not there, excessive price, doubt about the reliability of the supplier, no guarantees)

2: the offer is t insufficient

3: the offer is very poor (low quality of products and services, excessive price, absence of guarantees)

4: the offer is poor

5: the offer is satisfactory (products and services are of average quality, high price, no guarantees)

6: the offer is quite satisfactory

7: The offer is good (products and services are of good quality, the price is reasonable, the supplier is reliable, guarantees exist and are reliable)

8: the offer is quite good

9: the offer is very good (the products and services are of good quality, the supplier is reliable, the guarantees are excellent, advantages are offered: price reduction, discount from certain quantities, etc.)

10: the offer is excellent (in addition to all the elements of 9, it offers even more advantages)

The reliability of a supplier is measured by the physical existence of an establishment in its name in the market, the existence of an estimate and invoices in his name.
Depending on the products, services and offers, the commission may decide to retain more than one supplier, to enable Caritas to benefit from the best products and/or services at the best cost and within reasonable deadlines.

12.3 Negotiation:
In the event that the offers are beyond the available budget, Caritas reserves the right to enter into negotiations with the candidates, according to the order of the classification, to conclude a okay.

12.4 Publication of results
After the examination work, the commission publishes the results. A message is sent to all the tenderers to inform them of the choice and the motivations of the Caritas procurement commission.

13 Signing of contract and performance guarantee

13.1 The successful tenderer is informed that his offer has been accepted. He will be asked to produce immediately the following:
13.1.1 Tax discharge;
13.1.2 Certificate of regularity signed by the National Social Security Fund;
13.1.3 Trade register number;
13.1.4 Bank details for payment.

13.2 A contract proposal is submitted to the successful supplier(s). If the elements requested are not met, the contract will not be offered, and the contract will be awarded to the vendor with the 2nd best rating, and so on.

13.3 Within 3 days of receipt of the contract signed by the contracting authority, the successful tenderer must sign and return the contract to the contracting authority. Upon signature, the successful tenderer becomes the holder of the contract and the contract enters into force.

13.4 After payment, the supplier produces a paid invoice.

14 Cancellation of the tender procedure

In the event of cancellation of a call for tenders, tenderers must be notified of cancellation by the contracting authority. When the call for tenders is canceled before the bid opening session, unopened and sealed envelopes are returned to bidders.

Cancellation can occur in the following cases:

when bidding is unsuccessful, i.e. when no bid deserving to be considered qualitatively and/or financially has been received or when there is no no response;

when the technical or economic elements of the project have been fundamentally modified;

when exceptional circumstances or force majeure make it impossible the normal implementation of the project;

when all technically compliant bids exceed resources funds available;

when there have been irregularities in the procedure, in particular preventing a fair competition;

The award does not comply with the principle of sound financial management.

The contracting authority shall under no circumstances be required to pay damages, including without restriction damages for loss of profits, related to the cancellation of a call of tenders, even if the contracting authority would have been informed of the possibility of damages. The publication of a call for tenders does not in any way bind the power contractor to implement the announced program or project.

15 Suspension clause

The award of the contract is subject to the availability of funds and the signature of the grant contract between the contracting authority and the project donor.